WikiProjectMed:Board/Meetings/2017-06-11

The Board of Directors is meeting at 20:00 UTC on 11 June 2017 to discuss various issues.

To attend

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Meeting ID: 456 694 703

International numbers available: https://zoom.us/zoomconference?m=Go_xsvpyqPOklfPCjHaMZ_xXY2p_bVgU

Agenda

1. Approve minutes of last meeting
2. Receive reports from the officers.
3. Discuss Wikimedia Conference in Berlin
4. Discuss the proposed membership policy
5. Discuss the governance structures of the organization
6. Discuss the creation of advisory committees
7. Translation task force

Proposals

Membership policy

Approved by the Board. harej (talk) 21:56, 11 June 2017 (UTC)

1. There shall be one class of membership in the Wiki Project Med Foundation (WPMEDF), with each member entitled to one vote.
2. Membership is not required to participate in the activities of WPMEDF except for voting on matters which may be brought before a duly convened membership meeting.
3. A person may apply for membership through a form designated by the Membership Secretary. An application for membership shall contain the applicant's full legal name, mailing address, and email address. Membership criteria may be met in any of three ways:

   (a) By making 100 content edits to Wikimedia projects, including 20 in the last year; OR

   (b) By paying a monetary fee per year, with such fee to be determined annually by the Board of Directors. Any contribution above this amount shall be considered a donation and not entitle the applicant to any additional benefits; OR

   (c) Explain in a written request how they support the mission of WPMEDF.

4. The Membership Secretary may approve membership applications, reject membership applications, or escalate the request to the Board of Directors at their sole discretion. If an application is rejected, the applicant may appeal to the Board of Directors within 30 days. The Board of Directors shall have final say in whether a membership application is approved.
5. The term of membership for all members shall be one year. The term of membership shall start upon the day membership is approved by the Membership Secretary, and end one year later, upon the last day of the month during which the term of membership commenced.
6. A member may renew their membership in the following ways:

   (a) By making twenty content edits to Wikimedia projects per membership year, provided their username is known to and verified by the Membership Secretary.

   (b) At any time prior to the end of their membership term, by submitting payment equal to the current level of membership dues. A member shall not be eligible to renew their membership more than once during any twelve-month period. Any payment of dues remitted by a member in excess of this limit shall be deemed an unrestricted donation to WPMEDF, and shall not cause said member's term of membership to be further extended.

   (c) Members who have been granted fee waivers by the Membership Secretary may renew their membership by writing to the Membership Secretary prior to the end of their membership term, requesting that their membership be extended another year.

7. A member who fails to renew their membership prior to the end of their membership term shall cease to be a member, and shall be required to file a new application for membership.
8. All those who are members as of the enactment of this policy shall have their memberships extended to June 30, 2018.

Minutes

Approved via email. harej (talk) 02:23, 24 July 2017 (UTC)

Attendees:

• Doug Taylor
• Vinicius Siqueira
• James Heilman
• Daniel Mietchen
• James Hare
  • Came on around 20:05, dropped off around 20:08
  • Came back at 20:33
• Jacob de Wolff
• Carl Fredrik Sjöland

Starting time: 20:00 UTC Quorum reached at 20:28 UTC

Minutes:

1. The minutes of the last meeting were discussed, as sent around by email during the meeting. James Heilman made a motion to approve, Doug Taylor seconding. Approved without dissent.
2. James Hare reported that he opened an account at US Bank for the organization. Logistics on bringing on the Chair and Treasurer as account signers were considered.
3. James Heilman mentioned that WPMEDF received donations over the last year. He will follow up on what the current status of these is.
4. James Heilman asked on the status of the Wiki Project Med Phabricator board. James Hare reported that a Phabricator board has been created: https://phabricator.wikimedia.org/project/profile/2588/ . James Heilman asked about using Phabricator to store code.
5. The Wikimedia Conference in Berlin ( https://meta.wikimedia.org/wiki/Wikimedia_Conference_2017 ) was discussed. James Hare, Shani Evenstein, Daniel Mietchen, Sydney Poore, and Jake Orlowitz were in attendance. Daniel Mietchen noted there was strong interest in thematic organizations and groups. Daniel recommended that we try to partner with other organizations, including geographic ones. Daniel was at the strategy track of the meeting ( https://meta.wikimedia.org/wiki/Wikimedia_Conference_2017/Program_Design_Process/Movement_Strategy ) and noted that it was fruitful and resonated strongly with our medicine-specific focus. James Hare noted an interest in software development for programs, broadly speaking, rather than program-specific software. Doug Taylor noted that we are leaders for thematic organization development, and it is important that we share our experiences with others.
6. The proposed membership policy was discussed. Concerns regarding the policy were discussed. Is there a need to reject problematic or members who join in bad faith? A safe-space policy with a committee was proposed, but difficult to adapt to the needs of WPMF. Membership fee is spelled out as $10 USD in section 3 but only referred to in general terms in section 5. Suggestion: have an additional section stating the precise membership fee, and refer to that whenever the fees are referred to in other parts of the document. James Hare moves to approve as amended, Doug Taylor seconded. No dissent.
7. The governance structures were discussed. James Hare proposed an executive committee as a standing committee of the board which is delegated authority to decide on governance issues. Doug Taylor noted that the governance committee should have a very clear scope of authority. Daniel Mietchen noted that board members often lack specific responsibilities and board members should have clearer roles, including program officer roles. James Hare will work on a proposal for next meeting, including a scoped executive committee and roles for others. *Vini left at 21:36*
8. Advisory committees were discussed. Doug Taylor advised that we should create committees to prevent duplicate work and to involve people who are keen to be involved. Daniel Mietchen should understand what our role is with respect to these committees. Doug Taylor recommended setting up a wiki page to facilitate discussion on the committee structure. Daniel Mietchen has volunteered to set up that wiki page, which is now located at https://meta.wikimedia.org/wiki/Wiki_Project_Med/Board/Roles .
9. James Heilman discussed the translation task force, including our partnership with Translation Without Borders. Due to personnel shortages, we are currently without coordination, and so Wiki Project Med Foundation is looking for a replacement. Carl Fredrik Sjöland indicated he might be available.
10. Daniel Mietchen noted his workshop on Wikimedia’s role in emergencies ( https://wikimania2017.wikimedia.org/wiki/Submissions/The_role_of_Wikimedia_in_emergency_response ) was accepted for inclusion in the Wikimania 2017 program.
11. James Heilman discussed a potential partnership with Facebook around public health emergencies.
12. Carl Fredrik Sjöland noted he was giving a keynote presentation at Wikimania 2017.
13. James Heilman adjourns at 22:00